If you are an accountant

You read what the trading day produced, and check it hangs together.

Where your day starts

When you sign in, KJB opens Books, on the Day Summary tab. Books is the only item in your menu, and there is no Overview for an accountant. The owner can switch sections of Overview on for the role; then an Overview appears in your menu. See Change what a role can do.

The tabs across the top of Books are Day Summary, Purchases, Expenses, GST, Banking, Reports, Accounts and Tally.

• Day Summary — one day of sales, money received and cash in the drawer, and whether every sale is recorded in your accounts.

Where the day ends up

• Day Book, Journal and Ledger — three views of the same postings, which one answers your question, and how to read an empty register.

Two different closes

• Close the day — the operational close a manager signs for a trading day. It is not the accounting period lock, and confusing the two causes a lot of avoidable argument.

Month-end and year-end

• GST returns — what to enter on the GST portal each month.
• Profit & Loss, Balance Sheet and Trial Balance — did the business make money, and does every ledger add up.
• ITR figures — the business figures of the income tax return, filled from your books.

The rest of the job

Accounts and bookkeeping lists every Books page: purchases, expenses, bank reconciliation, cheques, the chart of accounts and Year Close.