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Purchases and accounts payable

What suppliers have billed the business for, and what is still owed.

Two ways a purchase bill arrives

Entered by hand — someone types the supplier's bill in.

Posted from a goods-received note — stock was received, and the purchase followed from that record rather than being typed a second time.

The difference shows on the row, and it changes what you can do. A bill that came from a GRN carries a note naming the GRN it came from, and does not offer the edit and delete a hand-entered bill does.

That is deliberate, not a missing feature. The goods-received record is where the purchase actually happened. Correcting the accounting entry without correcting the GRN would leave the two disagreeing, with the books saying one thing and the stock record another.

Reading the register

An empty register says so plainly: purchase bills, whether entered by hand or posted from a GRN, will appear here.

If you expect bills and see none, the question is whether purchasing is reaching the books at all — check the date range and outlet you are looking at, then whether the purchases themselves exist.

If the screen says it is not turned on for you

Access to Purchases and AP is granted rather than assumed. The screen says to ask an administrator, which is the right next step.